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Executive Assistant/Office Manager

Hammersmith, UK

EA/Office Manager

Food Matters Ltd Hammersmith

A position has arisen for a super organised Office Manager / Project Co-ordinator to work within a growing, dynamic digital publisher and events business. Food Matters Ltd is a dynamic business that has undergone a digital transformation in recent months with a major rebrand and the launch of a new digital hub.

2023 will see the business returning to live events and growing the publishing division. Due to an internal promotion, we are now seeking an EA/Office Manager to join our team and take on the office management duties, together with supporting the team on key projects, notably live and online events and e-publications.

Key tasks:

Duties are centred around supporting the Managing Director in the running of the business and the office including:

– Team organisation around hybrid working, working closely with the MD

– HR admin – Recording staff absence, holidays and being point of contact for staff. Assisting with recruitment needs and onboarding

– Book-keeping – supplier and purchase ledger and liaising with the accountants for year end

– Providing weekly financial reports to Managing Director

– Organising and managing office management duties

– Ideally knowledge of WordPress for website updates

– Organising staff entertainment

– Supporting the Event Manager where necessary before and during events

– Working closely with the editorial, marketing and commercial growth teams on the delivery of 10 e-publications during 2023

You must have:

– 2+ years of experience in a similar role

– Excellent organisation and communication skills

– Excellent phone manner

– Knowledge of Quickbooks or similar financial software

– Working knowledge of CRM systems

– Strong attention to detail

– Ability to handle confidential information

This is a great opportunity for someone who loves to organise, is dynamic and can be the ‘glue’ in a busy team and has 2+ years of experience in a similar role. We are a business that likes to move fast as well as be the right-hand person for the Managing Director in a busy office. If you have worked in publishing that is an advantage, but not essential.

Food Matters Ltd is based in Hammersmith, London and operates on a hybrid basis. This role would suit someone living locally to Hammersmith, who has proven EA/Office management experience and is looking for a varied role.

Competitive salary plus bonus.

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